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PharmaCom Group is a medical education company in Stamford, CT, established 17 years ago. Our commitment to quality, accuracy, and client service has resulted in growth and new business opportunities within the pharmaceutical industry. We're always looking for new talent. See our current job listings below.


Senior Medical Writer

We have an opening for a full-time, in-house, on-site, experienced senior medical writer. We produce a range of medical education content for healthcare professionals, including enduring materials (eg, monographs, case studies, slide decks, videos, conference reports, newsletters, journal articles) and live programs (requiring agendas, moderator/discussion guides, PowerPoint presentations, and digital content).

The successful candidate will have:

  • A medical or pharmaceutical background with a proven track record (5+ years) as a medical writer, preferably within a medical communication/education company.
  • Excellent medical writing skills with attention to detail and ability to analyze and interpret clinical and scientific information and to summarize findings in an objective and concise manner.
  • Experience researching and developing educational content for healthcare professionals in a variety of enduring and live formats.
  • Experience in planning and leading meetings (both conference calls and onsite at conferences/events) with clients and faculty (eg, content development conference calls, live onsite slide reviews).
  • Excellent computer skills, including Microsoft Office Suite (PowerPoint, Word, Excel) and reference management software.
  • Ability to independently plan, manage, and complete multiple projects in a timely manner.
  • Experience navigating industry promotional review committees and ensuring compliance with the regulations of the AMA, FDA, OIG, PhRMA, and other regulatory agencies.

Qualified applicants should submit a resume and cover letter, including salary requirements.


Meeting coordinator

We have an opening for a full-time, in-house, meeting coordinator to manage the logistical criteria involved in planning and implementing satellite symposia at congresses, advisory board meetings, regional educational events, and consultant meetings. This requires interaction with senior management, creative services, professional associations, clients, speakers, attendees, venue staff, audio-visual representatives, other service suppliers. We are looking for an organized, enthusiastic, dynamic candidate with excellent attention to detail, who is focused on exceeding the expectations of our clients. The successful candidate will display a positive and flexible attitude while delivering a high level of customer service. We encourage innovation in order to maintain excellence in the delivery of service for our clients, while managing costs.

Requirements

  • Bachelor’s Degree (emphasis: hospitality management, communications/marketing)
  • Strong computer skills: proficiency in MS Office suite (Excel, Word, PowerPoint) and Internet skills
  • Ability to travel (domestic and possible international), including weekends
  • Excellent verbal and written communication and interpersonal skills
  • Superior organizational and time-management skills
  • Ability to multi-task, prioritize, be proactive, and work independently
  • A professional manner and positive attitude

Responsibilities

In-house responsibilities

  • Provide administrative and operational support to senior management
  • Coordinate logistics for live medical education projects (both on location and online)
  • Maintain consistent communication with senior management throughout the meeting planning process to ensure successful execution; identify problems and make suggestions for continuous improvement to best practices/standard procedures to better serve the client and improve the efficiency of operations
  • Conduct site research, contract negotiation, and communicate with hotel/convention center to plan logistics (eg, set up master billing, rooming list, event space set up, and food/beverage planning)
  • Identify vendors (eg, audio-visual), provide them meeting specs, and negotiate contracts
  • Maintain organized, complete, accurate, and concise reports
  • Develop timelines based on important deadlines and develop status reports
  • Generate speaker correspondence: invitation, confirmation, and thank-you letters
  • Schedule client meetings, speaker planning conference calls/WebEx meetings
  • Create and maintain attendee registration websites and databases
  • Coordinate air travel, ground transportation, and hotel accommodations for onsite meeting team
  • Develop and prepare onsite program operations information for onsite meeting team
  • Arrange for on-site temporary staff; communicate duties and expectations
  • Review rooming list and arrival and departure lists to ensure accuracy
  • Prepare and ship meeting materials
  • Process speaker honorarium and expenses reimbursement and vendor invoices
  • Manage logistical budget and final reconciliation
  • Submit appropriate documentation to the central files
  • Prepare meeting summary for senior management, including specific accomplishments or areas of concern

On-site responsibilities

  • Conduct and manage pre-convention with hotel
  • Review banquet event orders, room set up, rooming list and arrival departure manifests with appropriate hotel staff to ensure accuracy
  • Review final program details with meeting team and tour meeting space
  • Inventory meeting shipment and track missing pieces
  • Manage program details; including set up of suite/office, meeting space, audio-visual, and registration
  • Train and manage on-site temporary staff
  • Provide a high level of customer service to client and participants
  • Manage return shipment of materials

Qualified applicants should submit a resume and cover letter, including salary requirements.


Editorial assistant

We have an opening for a full-time, in-house,editorial assistant to provide editorial and project management support to the medical director of a medical education company. We produce a range of medical education content for healthcare professionals, including enduring materials (eg, monographs, case studies, slide decks, videos, conference reports, newsletters, journal articles) and live programs (requiring agendas, moderator/discussion guides, PowerPoint presentations, and digital content). We are looking for an organized, enthusiastic, dynamic candidate with excellent attention to detail, who is focused on exceeding the expectations of our clients.

Requirements

  • Bachelor’s Degree (emphasis: communications, health professions, life sciences)
  • Excellent editorial skills
  • Ability to manage multiple projects simultaneously
  • Enjoy working as part of a small team
  • Excellent computer skills

Should be skilled/proficient in:

  • Microsoft Office Suite
  • Adobe Acrobat

Be prepared to learn and use:

  • Reference Manager/Endnote
  • ftp site software
  • Video editing software
  • Website building software
  • Other web-based applications
  • Adobe Photoshop and Illustrator

Responsibilities

Editorial:

  • Proofreading and copy editing
  • Fact-checking
  • Research
  • Reviewing layouts from art department
  • Some travel to medical meetings may be required

Project management:

  • Maintain status reports and time lines
  • Prepare evaluation reports
  • On-line survey development and data analysis
  • Build registration web pages
  • Collaborate with meetings and art departments

Qualified applicants should submit a resume and cover letter, including salary requirements.